New Ways to Improve Productivity for Your Business with Copilot

Microsoft Copilot is transforming the way businesses operate by enhancing productivity across popular applications such as Teams, Word, Excel, and more. In this blog post, we’ll explore the various ways you can use Copilot to streamline tasks, improve collaboration, and maximise your efficiency.

Copilot in Teams

Copilot in Microsoft Teams’ brings a new level of intelligence to your meetings and collaboration efforts. Here’s how Copilot can help you get the most out of your meetings:

Key Features and Benefits

• Summarise Discussions & Note Taking: Capture essential meeting points, including who said what, and highlight areas of agreement or disagreement.
• Generate Action Items: Receive a comprehensive list of follow-up tasks based on the discussion.
• Real-Time Assistance: Ask Copilot questions such as “What are the unresolved issues?” or “Summarise the key takeaways so far.”
• Catch-Up Summaries: If you’re late to a meeting, Copilot provides a real-time summary to get you up to speed quickly.
• Post-Meeting Insights: Access detailed recaps, action items, and insights from the Meeting Chat or Recap Tab.

Flexible Controls for Organisers

Depending on your organisational needs, Copilot functionality can be tailored with the following options:

• During and After Meeting: Requires transcription and provides insights during and after the meeting.
• Only During Meeting: Provides real-time insights without post-meeting availability.
• Off: Completely disables Copilot and transcription.

By leveraging these features, Teams meetings become more actionable, collaborative, and focused.

Copilot in Word

Microsoft Copilot in Word revolutionises how you create, edit, and refine documents.

Drafting with Ease

• Quick Drafting: Provide a simple prompt or detailed request to generate content.
• Reference Files: Ground content by including up to three existing files.
• Iterative Improvements: Refine drafts by asking Copilot to adjust tone or conciseness.

Transforming Content

• Rewriting and Editing: Highlight text to transform it into tables or adjust wording.
• Tone Adjustments: Fine-tune the tone to suit your audience.

Interactive Assistance

• Back-and-Forth Discussions: Get real-time suggestions, ideas, or content summaries.
• Citations and References: Ensure accuracy with referenced sources.

These capabilities make Copilot a valuable partner for drafting business documents, analysing text, and enhancing written content.

Copilot in Excel

Data analysis becomes faster and more insightful with Microsoft Copilot in Excel.

Getting Started

• Easy Access: Open the Copilot pane and start by entering your prompts.
• Data Formatting: Ensure your data is well-structured for optimal insights.

Practical Examples

• Generate Visuals: Ask Copilot to create bar graphs or other visual representations.
• Highlight Key Data: Automatically bold top values in your dataset.
• Add Calculations: Quickly compute new columns, such as percentage changes.

Unlocking Insights

• Identify Trends: Highlight patterns and filter data for actionable insights.
• Interactive Assistance: Engage in conversations with Copilot for real-time help.

By leveraging these features, you can turn raw data into meaningful information efficiently.

Other Everyday Uses of Copilot

Beyond Teams, Word, and Excel, Copilot enhances productivity in several other applications:

• Outlook: Summarise long email threads and draft responses with a diplomatic tone.
• PowerPoint: Generate presentations from ideas, Word documents, or PDFs. Add new slides and refine content effortlessly.
• Brainstorming: Use Copilot to generate creative ideas for projects, training sessions, or marketing strategies.
• Project Management: Summarise weekly progress, track project statuses, and generate actionable next steps.
• File Search: Easily locate files related to a specific project without remembering exact names.
• Meeting Notes: Automatically capture key topics and action items during meetings.
• Daily Briefs: Start your day with summaries of emails, meetings, and tasks for seamless planning.

Seamless Setup with Fitzrovia IT

To help your organisation maximise the benefits of Copilot, Fitzrovia IT offers expert setup and configuration services:

1. Assessment and Planning: Tailored analysis of your Microsoft 365 environment to integrate Copilot.
2. Licensing and Activation: Seamless management of Copilot licenses.
3. Configuration: Enabling key features and plugins for enhanced functionality.

Unlock the full potential of Copilot with Fitzrovia IT’s expert services. Visit Fitzrovia IT to learn more and supercharge your business productivity today.